Admission and Transition

At the referral stage, the relevant individuals, The Registered Manager (Debby Snow) and the Responsible Individual (Kelly Bains) view the referral information and talk through the needs of the young person’s. This process will assess the needs of each young person on an individual basis, against the needs of the existing young people, if it is believed that the Home can meet the needs of the young person then a placement will be offered.

The admission of each young person is discussed in partnership with the management team at the Home, therapists to decide the care package best suited to meet the needs of the individual Young Person “Individualised Person Centred Care”.

The Home has clear guidelines and procedures for staff to follow to support a young person’s admission.

Considerations / Actions prior to Admission include:

• Forms to be completed;
• Informing all staff of the pending admission, to share all known information about the young person with the staff team to enable them to have an understanding of the young person’s history i.e. case studies and assessments;
• Inform the young people who live at the Home;
• Introductions to the young person’s support team which might include family members, significant offers, social workers and other professional’s;
• How we will meet the young person’s educational needs and the best way in which these can be met;
• Any special considerations that might need to be taken into account for dietary, health, cultural / religious beliefs or personal choice;
• How we can maintain any existing individual hobbies and interests i.e. clubs, sporting activities etc. where appropriate;
• The young person’s cultural and religious beliefs and how these will be met.

The undertaking of the referral will not only take into account the needs of the young person being referred, it will also include the impact on the existing group already living in the home.

Great care and consideration will be taken to ensure we place young people appropriately.

The Home will always endeavour to undertake textbook admissions whereby the young person and their families will be invited to the Home prior to admission. This will help to familiarise them with the home, meet the other young people and the staff team. Where possible we will have the new young person’s key worker on shift to ensure that they are introduced. 160

The young person will be invited for a meal, and or to take part in activities in order to begin relationship building and getting used to the way in which the house runs, leading up to having overnight stays. This will help to the move being less of a traumatic experience and as positive as possible.

Prior to moving in the young person will be consulted as to his preferences in the personalisation of his bedroom (where possible this process will begin prior to admission) and personal possessions can already be in place to give a sense of ownership.

During the pre-admission visit, time will be spent with the young person and their families explaining the ethos of the home and providing them with information.

Young People’s Guide will explain the everyday running of the home, rights and responsibilities, who will support them etc. Booklets will be appropriate to the understanding of the young people, and where necessary alternative methods of communication will be made available i.e. recorded, translated into another language, sign language etc.

At all times staff will fully explain the content of the Young People’s Guide and this will be revisited whenever necessary. Families will be provided with the Home’s Statement of Purpose.

At all times the young people, being cared for at the Home will be listened to and supported. This process will start prior to admission with the opportunity to discuss any concerns they have about the move.

An admissions meeting will be held at the Home within 72 hours of the young person moving in, and dates entered into the diary of future meetings planned at this time.

At the point when it is determined that a placement may be required, and throughout the subsequent process of identification, planning and placement, the social worker must consult and take account of the views of the following people:

1. The child;
2. The child's parents;
3. The Child's Independent Reviewing Officer (IRO), if the child is moving from another Looked After Placement;
4. If the child is at Key Stage 4 the Nominated Officer within the placing authority must be consulted prior to the placement;
5. Anyone who is not a parent but has been caring for or looking after the child;
6. Other members of the child's family who are significant to the child;
7. The child's school or education authority;
8. The Youth Offending Service, if the child is known to them.

The social worker should ensure that the proposed placement is in keeping with the overall Care Plan for the child, which should be set out in writing.

The Care Plan should demonstrate that the child's needs will be met by the proposed placement.

The Care Plan should be completed before the child becomes Looked After, or within 10 working days of the child's placement.

If a placement is approved, the social worker should ensure that a Placement Information Record is drawn up before the placement starts, or within 5 working days of the placement.

The manager of the home will be responsible for drawing up a Placement Plan.

Before a referral is made the social worker is normally required to seek management authorisation. The social worker may also be required to make the referral via a placement service or budgetary management process.

Any transfer of a child from another Looked After Placement who is at Key Stage 4 (year's 10 or 11) must be approved the Nominated Officer within the placing authority.

The decision to place a child out of area must be approved by the Nominated Officer, unless it is a Placement at a Distance, (i.e. outside the area of the local authority and not within the area of any adjoining local authority), in which case the approval of the Director of Children's Services is required. 

The Nominated Officer/ Director of Children's Services must be satisfied of the following:

• That the child's wishes and feelings have been ascertained and given due consideration;
• That the placement is the most appropriate placement available for the child and consistent with the Care Plan;
• That relatives have been consulted where appropriate;
• That the Independent Reviewing Officer (IRO) has been consulted (usually the IRO will discuss with the child after the child has visited the proposed placement);
• That the area authority has been notified, or, for a  Placement at a Distance, the area authority have been consulted and have been provided with a copy of the child's Care Plan.

The social worker must assess the suitability of the placement. This includes referring to the Home's Statement of Purpose and location assessment; consulting the Home's manager to ensure that proper arrangements are in place for the child to have contact with his/her family and significant others, particularly when the child is placed at a distance away from their family home; and considering the arrangements for meeting the child's health and education needs.

For more information, see The Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review.

A Planned Placement is the placement of a child with the agreement of the Placing Authority and Designated Manager (Admissions). 

The decision about suitability of placement will be made by the Designated Manager (Admissions) in consultation with the Placing Authority. Before making such a decision, a Referral Form must be completed and taken into consideration (if this is not possible the placement can still be agreed but is deemed to be an Emergency Placement, subject to an Emergency Review within 72 hours of the child's admission):

Though not essential, the following should be undertaken before a decision is reached:

• Arrangements should be made for the Home's Manager or delegate to meet the child, parent(s) or carers;
• An Information Pack and/or brochure about the home should be forwarded to the Placing Authority, parent(s) or carers;
• An Information/Children's Guide should be forwarded to the child;
• Up to date Chronology should be obtained;
• A copy of the Care Plan should be obtained or forwarded to the home within 10 working days;
• Other relevant information about the child. For example, recent Looked After Review reports, Pathway Plan, Personal Education Plan, reports from specialists or therapists.

If it is agreed that a placement is offered to the child, the Designated Manager (Admissions) should arrange for a Service Agreement/Contract to be drafted and forwarded to the Placing Authority for signing.

A copy of the completed/signed Service Agreement/Contract, Referral Form and other documents obtained must be given to the Home's Manager to be placed on the child's file.

Once a decision has been reached to place a child, the Home's Manager will co-ordinate the placement with the Placing Authority (usually the child's social worker).

Before or on the day of the placement, it will be necessary for the Home's Manager to obtain the following, which should be taken into account when the child's Placement Plan is completed:

• A copy of the Referral Form and Placement Risk Assessment;
• A copy of the child's Care Plan and Placement Information Record. If these documents are not available, the Home's Manager must clarify the key objectives of the Care Plan with the Placing Authority and arrange for a completed Care Plan to be forwarded to the home within 10 working days of the child's placement;
• A Chronology should be obtained at the time of the placement or forwarded to the home as soon as practicable after the placement starts;
• The contact arrangements that may be permitted between the child and his parents, siblings, relatives and friends- no contact may be allowed without the approval of the social worker in writing (or set out in the child's Placement Plan);
• A copy of the child's Health Care Plan or, if this isn't available, details of any healthcare or medical needs/requirements that the home should be aware of e.g. Home Remedies or Medication that the child may require (see Health Care Assessments and Plans Procedure);
• Any other relevant documents such as a recent Looked After Review reports, Pathway Plan, Personal Education Plan, reports from specialists or therapists. Copies of information relating to any Court Orders that may be required to influence the child's placement e.g. if the child is subject to a Remand.

The documents/information above should be taken into account when completing the child's Placement Plan. The responsibility for the completion of the Placement Plan rests with the Home's Manager.

It is for the Home's Manager/delegate and social worker to agree whether the Placement Plan has been completed sufficiently to sustain the child until the first Looked After Review.

If there is no agreement, a Placement Plan Review must be convened within 7 days of the placement to enable the plan to be completed satisfactorily.

Subsequent Placement Planning Meetings must be convened each week until the plan is completed satisfactorily.

The detailed arrangements for admitting the child will depend on the circumstances of the case; these arrangements should be made by the Home's Manager in consultation with the child's social worker. The child should be encouraged to bring with them favourite and cherished possessions, although expensive items will require careful consideration. Suitable luggage should be used; a child's belongings should never be transported in bin-bags or other inappropriate containers.

A copy of the Children's Guide must be given to the child before or upon admission.

Upon admission, or as soon as possible afterwards, children should be provided with key information - as follows:

• A copy of the Child's Care Plan, Placement Information Record, the Home's Placement Plan and other key plans and arrangements;
• A copy of the Children's Guide for the home; if not covered in the Children's Guide, the Child should be given information about the following:
  • The layout of the Home and toilet/bathroom facilities;
  • Fire precautions/drill;
  • Representations, Complaints and Compliments Procedure;
  • The name of the designated keyworker;
  • The Daily Routines for the Home, including meal times or arrangements;
  • Details of any House Rules, and whether any sanctions will apply if rules are broken;
  • Arrangements for the child's education.

Within 24 hours of the child's placement, the keyworker or another member of staff should meet the child to check that this information has been given and that the child understands them fully. If there is any doubt, the keyworker should arrange to meet the child for a second time to clarify/confirm any misunderstandings.

The area local authority must be notified without delay of the admission of a child to the Home, unless that authority is also the child's placing authority.

The notification must state:

• The child's name and date of birth;
• Whether the child is Accommodated under Section 20 or subject to a Care Order or Supervision Order;
• The contact details for:
  • The child's placing authority; and
  • The child's Independent Reviewing Officer.
• Whether the child has an Education, Health and Care Plan and, if so, details of the local authority which maintains the Plan.

Notification of the placement must be sent by the Social Worker/Placing Authority, to all those consulted and involved in the decision-making process within 5 working days of the placement starting.

If not consulted during the decision making process, the following people/agencies must be notified:

1. The team/unit, within the Placing Authority, responsible for arranging Looked After Reviews, so that the child's first/next Looked After Review can be arranged, normally within 20 days of the child's placement;
2. The Health Trust;
3. The Local Education Authority;
4. The Children's Services Department in the area where the child is placed; these notifications must be made in writing advising of the placement decision and the name and address of the person with whom the child is to be placed.